📘 Section 15: Introducing Business Documents

In project performance management, several business documents are essential for tracking progress, managing outcomes, and ensuring that the project delivers value. These documents help project managers and stakeholders assess whether the project is meeting its objectives, staying within budget, and delivering expected benefits.

Below are the key business documents used for monitoring and evaluating project performance.

📋 1. Project Business Case

The Project Business Case is used to track whether the project is delivering on its original justification. Throughout the project, it helps determine if the project is still viable, achievable, and beneficial.

✅ Purpose in Project Performance:

• Evaluate if the project is still aligned with business goals.
• Assess whether the initial benefits are being realized.
• Identify any deviation from the expected value.

📚 2. Project Benefits Management Plan

The Benefits Management Plan is a key tool for monitoring project performance by tracking whether the project is delivering its expected benefits. This document outlines how benefits will be measured and when they are expected to be achieved.

✅ Purpose in Project Performance:

• Track actual benefits against planned benefits.
• Ensure that the project is creating long-term value for the organization.
• Identify and address gaps in benefit realization.

📊 Key Metrics in a Benefits Management Plan:

📄 3. Project Charter

The Project Charter is used to compare project performance against the original high-level objectives and milestones. This document can serve as a baseline for tracking whether the project is progressing as planned.

✅ Purpose in Project Performance:

• Verify that the project objectives are being met.
• Ensure that the project is staying within the approved scope, budget, and timeline.
• Use the milestones as checkpoints for performance tracking.

📋 4. Project Management Plan

The Project Management Plan is the most comprehensive document for monitoring project performance. It includes performance baselines for scope, schedule, and cost, which are used to measure actual performance.

✅ Purpose in Project Performance:

• Track actual progress against planned baselines.
• Identify and manage variances in scope, schedule, and cost.
• Guide performance reporting through Work Performance Data, Information, and Reports.

📊 Key Baselines in the Project Management Plan:

🎯 Summary of Business Documents for Project Performance